View Your Profit & Loss Report

Understand your business profitability with the Profit & Loss report — see gross profit, operating expenses, and net profit for any time period.

Step-by-step guide

1. 1

   Navigate to Reports

   From the main menu, tap Reports > Financial Reports > Profit & Loss. The P&L statement is available for any custom date range. By default it opens on the current financial year, but you can select any period from a single day to multiple years.

2. 2

   Understand the Revenue section

   The top section of the P&L shows your total gross revenue from sales invoices, POS billing, and service charges. It subtracts sales returns and discounts to arrive at your Net Revenue — the actual income your business earned.

3. 3

   Review the Cost of Goods Sold

   The COGS section shows the total purchase cost of all goods sold during the period. Subtracting COGS from Net Revenue gives your Gross Profit and the Gross Margin percentage, which reveals how efficiently you are buying and selling.

4. 4

   Examine operating expenses

   Below the gross profit line, all expense entries recorded under Expenses are listed by category — rent, salaries, utilities, marketing, and so on. Ensure all your expenses are entered regularly so the P&L reflects the true cost of running the business.

5. 5

   Read the Net Profit figure

   Gross Profit minus Total Expenses gives your Operating Net Profit. A positive number means the business is profitable; a negative number means you are spending more than you earn and need to review either pricing or expenses.

6. 6

   Compare periods for trend analysis

   Use the "Compare" feature to view this month vs last month, or this year vs last year, side by side. The percentage change columns make it immediately clear whether your profitability is improving or declining over time.